Request Forms

Believers Church

Church Member Building Use Request

AT BC, OFF-SITE, VIRTUAL

If you are a BC Member and are requesting permission to host an event, fill out this form! Please submit requests by noon on Wednesday, at least two weeks prior to the event. Before submitting a request, please familiarize yourself with our policies listed below. For assistance, email [email protected]

Event Form

BC Ministry Leader Request Form

This form is for ministry leaders only to request use of the building and communications.

Internal Form

MAINTENANCE NEEDS

If you are aware of a maintenance need at BC, please alert our facilities team by completing this form. You may also use this form to submit a maintenance request. If this is an urgent need, call Shelley Mayberry immediately. For all other questions, email [email protected].

Maintenance Form

EVENTS & BUILDING USE

POLICIES

We ask that you familiarize yourself with and consider reading the sections below BEFORE submitting the Events and Building Use Request Form. Please submit requests by noon on Wednesday, at least two weeks prior to the event. These sections cover our policies and rental charges. For assistance, email [email protected].

REVIEW OUR POLICIES

We ask that you please review our policies here so you know what we expect from you. Policies and charges are subject to change at the discretion of the operations and events staff.

AGREE TO TERMS AT FORM SUBMISSION

By submitting your request, you agree to our processes, policies, and estimated rental costs. We kindly ask that any changes be communicated promptly, as they may affect your event reservation!

REQUEST FORM DOES NOT EQUAL CONFIRMATION

We will review all event requests upon submission to determine availability and accommodation! From there, our Event Coordinator will gather any additional details needed and communicate if your event is approved. PLEASE NOTE that your event is not considered approved until you receive a Confirmation Email from our Event Coordinator containing finalized details and your invoice!

OTHER BUILDING USE DURING YOUR EVENT

Other areas of the building may be in use during your event! BC staff may also be in the building during the time of your event.

Unless otherwise approved in writing by our Event Team, the end time listed on your building request is the time by which all guests, belongings, and event activities must be fully cleared from the building! Further, please plan to set up during your approved time or ask the Event Coordinator if you can come in at an earlier specified time.

"2-WEEK" POLICY

All event requests must be submitted at least two weeks prior to the requested event date!

To help ensure your event runs smoothly, we kindly ask that final event details and setup requests be submitted no later than two weeks before the event date. We understand that plans sometimes change, so if needed, please refer to the “Change Order” section for information regarding updating already approved event details.

Change Orders

Changes happen, and we’re happy to work with you! But please keep in mind that adding, removing, or changing details from your approved event may affect the cost, timing, or planning of your event and may require a Change Order.

A Change Order means we may need to send you an updated Confirmation Email with new details or new pricing.

Here are some examples of changes that may require a Change Order:

  • Changing the event date or time
  • Needing additional staff
  • Changing which rooms are being used
  • Adding or changing equipment, resources, or communication needs
Building Sponsors

What’s a Building Sponsor? A Building Sponsor is a BC staff member, ministry leader, or trained volunteer who will open the building, stay during your event to help if needed, and close the building when your event is done!

All events need a Building Sponsor present. If there isn’t one available, the event unfortunately cannot happen. During regular office hours (Tuesday–Thursday, 9am–4pm), a Building Sponsor isn’t needed because a receptionist will already be on site.

If you’re part of a BC ministry, we may ask someone from your team to serve as the Building Sponsor, and we’ll make sure they’re trained!