Scheduling Basics: What We Do and What You Do

BC Kids Scheduling Administrators
    • Zack Ripley: BC Explorers
    • Laurie Cruz: BC Littles
Monthly Rythym

What we do:

What you do:

    • Add any “Blockout” days in Services ahead of time
    • Review your schedule in Services once notified
    • Accept/deny all scheduled slots
    • Contact Zack/Laurie if you need to make changes more than 24 hours before your scheduled time.
    • Contact Zack/Laurie if you need to make changes within 24 hours of your scheduled time.
Weekly Rhythms

What we do:

    • If you’re scheduled that week, we email you a Schedule Reminder Email and Lesson Overview Email. This information is also in Services.

What you do:

    • Review the weekly schedule and confirm in Services if you haven’t already.
    • If needed, you coordinate a sub or swap with another teacher. If you can’t find a sub or replacement, please let Maddy know so we can help you find someone. 
    • Read through the lesson plan before Sunday.
    • Be Sensitive to Everyone’s Schedule: We are very low on volunteers due to COVID-19, so we can only open up classrooms as we have teachers. Most of our volunteers do not have the capacity to serve beyond their commitment. Because of this, it’s challenging to adjust schedules, especially last minute, to make changes. We ask that you proactively check your email, communicate needs, and prioritize your scheduled BC Kids time so BC Kids as a whole can best accommodate last minute unavailability due to illness and emergency.
    • Oh no! Last minute unavailability due to illness/emergency…We want you and our families to be well. If you are experiencing flu-like or COVID-19 symptoms or any other illness, contact Zack/Laurie ASAP and stay home to rest. We’ll coordinate a sub so you don’t need to stress.

    Done Reading Scheduling 101 and Downloading the Services App? Click the next trailhead below!